Admissions Policy

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Admissions Policy



Newcastle Admission/Retention Policy

The purpose of this policy is to describe the principles and practices for admission into the Newcastle School. This policy will help students make informed decisions about enrolling in Newcastle.


1. Philosophy:


Newcastle School’s philosophy is to provide high quality learning in a caring, stimulating, safe and inclusive environment to enable children to become curious, enthusiastic, and confident independent learners.


2. Mission:


The mission of Newcastle School is to recruit, inform and admit new, qualified students in a professional and forthright manner, while maintaining the integrity of the school, the students and their families.


 We aim to ensure that prospective families understand the NCS mission, philosophy and community. We also strive to give them a good initial understanding of the IB programs.


3. Required documentation for acceptance:

Students who move from other schools need to provide the following documentation:

  • Completed application form, including fee and picture of applicant
  • Proof that students have completed grade 10 or equivalent (Includes letter from Head of School, reports, etc.)
  • Contact details of the previous school in order for us to receive a reference and coordinate the entrance test.
  • Any official report cards for at least the last two years of education
  • Any official exam results that the applicant has taken (e.g. IGCSE, IELTS, TOEFL, PSAT, ACT, etc.)
  • A copy of the admission policy signed by the applicant’s parent(s)/guardian(s)
  • Any medical documentation in the case of a medical condition that may affect the student’s learning or experience
  • Applicants must indicate which subjects he/she wishes to study at the Higher Level and Standard Level

4. Entrance Tests

All applicants must take entrance tests for admission. Depending on the student’s first language and programme preference, the following subjects may be tested:

          English –

          Skills: English language mastery and analytical skills

          Content:  Part 1: Unseen Commentary

                        Part 2: Essay on a prescribed topic



           Skills: Mathematical techniques and applying mathematical techniques to 

           solve problems


  • Numbers and mathematical notations
  • Algebra
  • Mensuration
  • plane and 3D Geometry
  • Trigonometry
  • Graphs
  • Sets, Vectors, and Functions
  • Matrices and Transformations
  • Statistics and Probability


Skills: Knowledge and understanding, handling information and problem solving

Content: CIE IGCSE syllabus of Biology, Chemistry, and/or Physics depending on the Science subject(s) selected in the proposal of curriculum


5. Entrance Tests

The School will accept applications at the beginning of each academic school year. This process continues until the class is full or the academic year has begun in September. Any student that fails the entrance tests at the end of the spring semester is allowed to retake the tests in August.


6. Interview

In addition to the entrance tests, the School will request that an applicant must attend an admission interview. This is an opportunity for the student to present his/her educational background and demonstrate language proficiency.


7. Admission decision and choice of curriculum

The School will make an admission decision based on the applicant’s curriculum proposal and considering all entrance requirements including tests, references, etc. Students may be admitted into the full diploma programme tailored to their needs and abilities.  All decisions will be made in writing.







The students applying for entrance into the IBDP program must meet the requirements described in one of the two categories listed below:


  1. Category 1: Students Who Are Internal Students


  1. A.   Internal Students: Internal students refer to students who are enrolled at Newcastle School for at least two consecutive academic terms. Students must achieve a satisfactory academic standard in the school and complete the required credits. The passing mark for every subject is 70%. A student will be promoted and entered into the IBDP if he/she


  • Passes ALL subjects    or


  • Has an average mark of 70% or above, has failed at most TWO subjects other than English


 Language Requirements

         The general medium of instruction and working language in the IB Diploma Programme is English. Students seeking admission to the school’s international branch whose first language is not English are required to provide an English language certificate at the level B2 or the equivalent of a Cambridge English first or higher. Because we encourage the integration of international students within the wider school community, and Arabic is the dominant language on our campus, we require all IB students to speak and write basic English. For further information on language requirements, please refer to our School Language Policy.


Pre-IB (Pre-DP; Year 10)

Pre-IB students must have completed year nine with passing grades and demonstrate a positive attitude and a willingness to work consistently and effectively. Students must also have a background in at least one foreign language and a willingness to take one of the languages offered.


  1.  Category 2: External Students Who Are Applying to Enter The IBDP


  1. B.   External Students: External students refer to students who are applying to enter the IBDP.


For acceptance, applicants must meet the application deadline for full consideration. Each applicant will be reviewed on a case-by-case determination. Individual Subject admission tests will be given and interviews will be completed after applications are accepted. A report card must be presented for all applicants.




IB Diploma Programme


Candidates for the IB Diploma Programme will have successfully completed year ten and have satisfactory grades in the six subjects they intend to select for the Diploma Programme. In addition to English, students must have a background and be prepared to take a course in one other language we offer in the DP. They must likewise demonstrate a positive attitude and work ethic.


Enrolment for Students with Special Needs:

NCS enrolls learners with learning difficulties. However, before a student with a learning barrier/s is enrolled, scanned copies of their clinical assessments should be sent to the Administrative Officer. Based on the input from the Learning Support Department, a series of meetings are scheduled with the parents and student so as to assess the child as well as the school’s ability to provide adequate services to the students.


Enrollment for Students from Non-English speaking backgrounds: Admission to the Diploma Programme may be denied if admission committee believes that new candidate cannot cope with the requirements of the programme due to poor personal and learning skills or if a candidate’s English language level is considered insufficient for the student to successfully cope with the demands of the programme and if the school cannot adequately support these needs.


8. The Implementation, Evaluation, and Review of the Admissions Policy


Training Teachers new to the IB Program

The IB Coordinator, any course veteran(s), and new teacher(s) will meet within the first few weeks of the start of the school year in a small group or one-on-one training session following the sharing of the policy by email.  


Communication and Review of the Admissions Policy

Annually, the IB Faculty and administration will receive the latest draft from the IB Coordinator by email within the first few weeks of school for their review.  They may email their questions and concerns to the coordinator for discussion at one of the first IB Faculty meetings of the school year.  Changes will be made by consensus of those present at that meeting.


Annually, IB Students and their parents will receive written copies of the policy within the IB student handbook within the first month of the school year.  Students and their parents will be solicited for their input for any revision(s) that may be needed.


 Other IB stakeholders may view the policy any time online on the school’s IB website.  Questions, comments, or concerns may be emailed to the IB coordinator.



The Admissions policy for the IBDP has been formulated on the basis of the guidelines given in the document mentioned below:


“The Diploma Programme: From principles into practice”, International Baccalaureate Organization, April 2009.”